Keeping Your Data Clean

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Apr 25, 2017

Spring cleaning tips for your information, files and data.

Finally, it’s that time of year… spring! We made it through the cold winter and we’re happy to see the sun push out the gray skies, and spend time outside in the warmer weather. However, another thing spring reminds some of us of is cleaning. Spring cleaning can be dreadful, but extremely helpful.

Have you ever tried finding a file but don’t have a clue where it’s located? Yes, me too. Files can become a cluster and painful when unorganized, especially when they accumulate over time. Make time this spring to clean up your files and data for long-term benefits. Here are some tips to help you start cleaning your data:

  1. Delete Duplicates: If you have duplicates of the same file, consider deleting older versions so you know which file to use, and which is the most updated. Something like having a naming convention with the last updated date can help. If you’re nervous about losing files, having the right backup solution in place can help make sure you have the ability to recover your information if needed.
  2. Setup Folders: Instead of just dumping files into one location, consider creating folders to organize your information into proper categories. This can help a user find information easier.
  3. Revisit and Refresh: Make time to go back and evaluate your files regularly. Several small fixes can be less overwhelming. If a file is old and hasn’t been used for a certain period of time, consider archiving it if needed.

After you’re done cleaning your files, and you still need more room to save files on your server, talk to your Service Provider about your options to add additional space with something like a Datto NAS.

Following these three steps can save you time and headaches down the road. It’s important to take time to clean your information because bad data in can be bad data out. Consider taking time to also clean up your CRM. It’s no easy or quick task, but well worth your time.

Category: Technology

About The Author

Matt Garrett

Matt Garrett is a Team Leader, and Tier III Network Analyst at Collabrance. He started as a Tier II Systems Analyst, and used to own an ISP before working at Collabrance. Matt also serves on the Board of Directors at the Last Hope Animal Rescue, a local non-profit 100% run by volunteers.